Onboarding, in three steps

Getting started on AF Studio is deliberately light on your time. There’s no software to install and no long setup project — just three short steps, each on its own secure link that you open in a browser.

Share access, securely. Enter the logins for the apps we’ll automate (Sculpture, Toast, SpotOn, Fintech) on an encrypted form — your passwords are never shown to anyone.
Pick your restaurants. Choose which locations AF Studio automates, from a clickable list we build from your Sculpture account.
Send your examples & invoices. Drop a “before & after” example so AF Studio learns your clean-up — plus your invoices — all in one folder pack.

A note on access, up front: AF Studio only ever takes the limited, read-only access it needs to do the job — enough to list your restaurants and read your reports. It never changes your Sculpture data, your settings, or your account.

Step 1 — Share access, securely

To run your automations, AF Studio signs in to your apps on your behalf — so the most important part of onboarding is giving us those logins safely. You do it once, on an encrypted form.

We send you a private Account Access Setup link (valid 30 days). There’s no login to remember — the link is the key. You add one row per application login — Sculpture (Beverage or Food), Toast, SpotOn, or Fintech — with the name, email, username, and password, and click Submit securely.

The secure Account Access Setup form (with sample details). Add a row per application login; everything is encrypted the moment you submit.

Your passwords stay private — by design The moment you submit, every username and password is encrypted (AES-256) and used only by the automation, at run time. Your application passwords are never displayed on any staff screen — there is no reveal button for them. We can use a login to do the work without any person being able to read it.

Two different passwords — don’t mix them up Your application passwords (Sculpture, Toast…) are yours and stay private. The name and email you enter here are also used to create your own separate AF Studio Portal sign-in, with a temporary password you change on first use. That Portal password only opens the portal — it is never one of your app logins.

Step 2 — Pick your restaurants

You decide which locations AF Studio works with. We hand you a secure link to a simple, clickable list — tick the restaurants to include, up to your plan’s limit, and submit.

The list builds itself — from your own Sculpture login

You don’t type in a single restaurant name. When you connect your Sculpture login (Step 1), AF Studio does a read-only catalog pass: it signs in, reads back the list of your restaurants, and displays it here for you to choose from. It retrieves and shows — it changes nothing. If your franchise has several Sculpture logins (one per area or operator), each is read separately and the results are merged and grouped by area, with anything seen by more than one login listed once so it’s never double-counted.

Only currently active restaurants appear — anything with no activity in about six months is held out, so you never spend a plan slot on a dormant location.
A running “X of Y selected · Tier N” counter keeps you inside your plan, with a Select all and By city / By account views.
One list covers every tool — Product Mix, Modifier Details, PDF Invoices, Fintech Invoices, and SpotOn — so there’s no separate limit to track per workflow.

The color-coded stars tell you what each restaurant runs

The list itself is your Sculpture restaurants (Beverage or Food). A small colored star next to each name shows which other systems that location also uses — so the picture matches how each restaurant actually operates. The same legend covers Sculpture Beverage & Food, SpotOn, Toast, and Fintech:

Fintech — invoices come through Fintech PDF — invoices come as vendor PDFs Toast — also runs on Toast POS SpotOn — also runs on SpotOn POS

The clickable licensing list (with sample restaurant names). Pick the locations to include, up to your plan’s limit; the colored stars and the legend show each restaurant’s POS and invoice sources at a glance.

You’re always in control Nothing is automated until you submit your list, and you can reopen the link to change it any time before your setup is finalized. The tier itself is fixed by your agreement — you simply choose the restaurants.

Step 3 — Send your examples & invoices

Every operation cleans up its exports a little differently before they go into Sculpture. Instead of making you describe those edits, AF Studio just learns them from an example.

To make that painless — even across a few hundred restaurants — your Send Us Your Files link gives you a ready-made folder pack built from your restaurant list, in three steps: 1 — download your folders (one per restaurant, already named), 2 — fill them in (drop a “before & after” pair — the raw export next to your finished file — plus your invoice PDFs), and 3 — send the whole folder back in one upload. We route every file to the right restaurant and report automatically. Two or three weeks of examples makes it more reliable.

The folder is a one-time setup. For weekly invoices afterward, keep using the folder or simply email them to your private intake address (or send a single file) — whichever is easiest for you.

The Send Us Your Files page — download your folders, fill them in, then send the whole folder back — The secure page we email you a link to: click **Download your folders** to get your ready-made ZIP, then **Send my folders** to upload the whole pack (examples & invoices) at once. (Account name shown is an example.)

The Delivery page — send a single file — Lower on the same page: a single-file option — for a one-off, or when we ask you to send a specific file to troubleshoot.

How we turn that into an automatic filter

From your raw and finished files, AF Studio reverse-engineers the filter — the exact set of column, row, and value changes that turns one into the other — and then proves it: it re-applies the rule to your raw file and confirms it reproduces your finished file exactly. With more than one example it holds one back to make sure the rule generalizes. From then on, that filter runs on every future export automatically.

It corrects reliably, or it asks — it never guesses The filter is deterministic: the same file always produces the same clean result. Anything it can’t confidently place is flagged for review rather than silently changed — so a bad row never slips into your numbers. The same approach reformats a file for Sculpture or, when needed, any other application.

What happens next

Once those three short steps are done, the rest is on us.

You do…	We do…
Pick your restaurants, share your logins, and send one before-and-after example.	Build and test your workflows against your real accounts, confirm the filters, and set them running on a schedule.
Open a secure link in a browser — a few minutes, once.	Keep the connections working as the underlying apps change, and log every run so you can always see what happened.

The result: a clean, current back office that fills itself — and an onboarding that cost you a few minutes on three secure links, not a project.

Screens shown use sample data with fictitious restaurant names. Edgebrook Software, LLC — AF Studio. Sculpture Hospitality, Toast, SpotOn, and Fintech are third-party products of their respective owners.